Engineering Summer Education Program India 2019
The summer research internship program at School of Engineering of the University of Tokyo, called ESEP (Engineering Summer Education Program), is an opportunity for undergraduate and graduate students to participate in scientific research projects at world-leading laboratories at the University of Tokyo
Following the successful IJEP Internship Program, which was a part of the government-funded project, School of Engineering will start a new program called ESEP- INDIA for 2019.
ESEP India provides research internships for students from collaborating Indian institutions in the various fields in engineering. Candidates for the internship are expected to have a strong interest in pursuing graduate level studies at the University of Tokyo.
Students will be hosted by one of the laboratories listed on the host labs list. Any special academic requirements for internship in each lab are also indicated on the list.
3.Requirements and eligibility
ESEP-INDIA applicants must:
■ Be full-time students enrolled at one of the collaborating institutions (IIT Kanpur, Kharagpur, Hyderabad, Delhi, Madras, Bombay and Indian Institute of Management Bangalore)
■ Undergraduate students must have completed at least three full years in a bachelor’s degree program by the beginning of the internship, and master’s students must have a bachelor’s degree in engineering.
■ Have a strong record of academic performance
May 13, 2019 – July 13, 2019 (or later by the end of July)
The end date can be decided upon consultation with your lab supervisor.
Invitation Letter for Visa application will be issued only for research internship period.
5.Number of participants
Up to 10 students
Stipend: JPY 160,000 for every 31 days of internship (Maximum JPY480,000 for the whole duration of the internship)
Participants need to attend the internship at least 63 days to be eligible for the whole stipend（JPY480,000）.
The participating students should arrange travel and housing by themselves. Payment(s) for airfare and housing shall be the responsibility of the participating students.
The selected students must be covered by their own travel insurance for the entire duration of their stay in Japan. Participating students must submit copies of their insurance policy to the secretariat before coming to Japan.
Applications to this program are accepted via the online application system T-cens (https://t-cens.iapply.t.u-tokyo.ac.jp/t-cens_sp/login.php). Create an account in the T-cens system, then fill in the application form and submit the required files online. The applicant should prepare the below files for submission through the T-cens system.
■ Personal statement (Download) Select a lab which you wish to join from the pull-down list.
■ Letter of recommendation issued by applicant’s supervising faculty member (Download).
Your supervisor can upload your recommendation letter directly to the T-cens system. Please be sure to ask your supervisor for the letter well in advance, and inform them about an e-mail they’ll receive from T-cens, which will explain how to access the T-cens system (caution: this e-mail might go to your supervisor’s junk e-mail folder). Please refer to the “how to upload a letter of recommendation” guide.
■ Scanned copy of latest official academic transcript(s) (including the previous academic year); master’s students should also submit their undergraduate academic transcript(s).
■ Submitted documents should be clear and readable. Illegible documents will be rejected. Screen shots of academic records will also not be accepted.
10:00 November 20, 2018 (JST) – 24:00 December 20, 2018(JST)
March 1, 2019
Selected students will be notified directly by email.
Q: Do I need to contact the potential host professor at the University of Tokyo?
A: No. Selection will be completed using the submitted documents.
Q: Can I arrive earlier than May 13?
A: Yes, you can. But the research start date is fixed on May 13, 2019 and you cannot start research internship before attending the guidance on the first day (May 13).
Q: Can I leave earlier or later than July 13?
A: It is up to your host supervisor and if you leave earlier, you may not be eligible for the whole amount of stipend.
Q: When will the online application period start?
A: Online application is scheduled to start on November 15.
Q: Can I choose only one host lab?
A: Yes, applicants can apply for only one lab.
Q: Is Japanese language proficiency required?
A: No, Japanese proficiency is not necessary.
Q: Can I apply other faculties and schools, such as the Faculty of Agriculture, through this program?
A: No. This program is organized by the School of Engineering. If you are interested in other faculties or schools, please contact them directly.
Q: How do I submit my letter of recommendation?
A: Letters of recommendation can be uploaded to the T-cens system directly by your supervisor. Ask for the letter well in advance, and please also notify your supervisor of an e-mail they will receive from the T-cens system (and ensure it does not go to their junk e-mail folder).
Q: Does my supervisor have to use the designated template for the letter of recommendation?
A: You can use the sample template provided on T-cens or any other form of letter. Template use is not required.
Q: I don’t have my passport yet. Can I upload a different form of personal documentation?
A: You may upload a different document that verifies your identity (such as your student ID card), if your passport is not ready.
Q: I am from a university other than the designated collaborating institutions. Can I apply for this internship?
A: This program is open to full-time students of IJEP collaborating institutions (IIT Kanpur, Kharagpur, Hyderabad, Delhi, Madras, Bombay and the Indian Institute of Management Bangalore) only.
Q: When is the application deadline?
A: The deadline is 24:00 December 20, 2018 in Japanese Standard Time, not Indian Standard Time. Any applications submitted after this time will be invalid.
Q: Can I check the experience from the past participants?
A:”Students’ Voice” will provide the experience from them.
Q: What information do I need to fill in the Form 2 Additional Comments?
A: You do not have to fill in Form 2. Leave the form blank.
Q: How many recommendation letters do I need?
A: One recommendation letter is sufficient. Please refer to “How to upload a letter of recommendation” as well.
Before contacting us, please read the above description and FAQ carefully. The information will answer most questions.
(Updated on Nov.2 2018)